Software
Make the most of your photocopier's functionality

Printing directly from your iPhone/iPad or Cloud

The new colour touchscreens on our multifunctional printers and photocopiers allow printing directly from your organisation’s cloud service such as Microsoft OneDrive, Google Drive, and Dropbox meaning that instead of having to send a document to print from your PC you can use your device to search, edit and then print directly from where it is stored. You can also scan documents and save them directly to your organisation’s cloud services ready to be shared.

If you have any questions about printing and/or scanning to the Cloud then please ask. We are always happy to show off our equipment’s capabilities!

AirPrint

Do you need to print directly from your iPhone or iPad? If you do then AirPrint lets you print documents, photos, emails and websites directly from your Apple device.

Many of our devices are AirPrint enabled meaning it is certified by Apple and is discoverable from an iOS device with no need to download an App, additional software or driver. This means you just choose your printer from your iPhone or iPad’s menu and press print.

 AirPrint also enables Mac users to print to the device without needing to install PostScript.

If you have any questions about printing from your smartphones or tablets then please contact us on 01322 643826 for more information.

Banner Printing

Did you know you can print colour banners that are water, weather and fade resistant? Using your Toshiba device and AquaAce paper you can print A4, A3 and banner size (1,200 x 297mm) from your PC or Mac.

If you have any questions about this great feature then please get in touch with your local Account Manager or contact us on 01322 643826.

PaperCut

PaperCut is already used by over 50,000 organisations worldwide to:

• track and control printing
• print documents securely
• helps to eliminate paper waste
• reduce printing costs.

This is easy to use software (which works with your print network) allows for printing budgets to be allocated; produces detailed reports for users and devices; and very simply gives you control over who can print and what they are allowed to print.

My Printing Room works in partnership with Toshiba and Ricoh to bring our customers expertise from the market leaders who have worked with PaperCut to design a system that seamlessly links between the software and your printers.

If you think that your organisation could benefit from PaperCut then please contact us on 01322 643826 or send an email to enquiries@myprintingroom.com.

Document Management Solutions

My Printing Room can make a positive difference to the management of what your business prints and can help reduce print waste and costs using the latest print technology and software.

Document Management Solutions give you the ability to:

• Integrate with your existing IT infrastructure and reduce print costs and waste across your network of devices.
• Enforce print rules such as duplex or mono printing, or not allowing high volume printing to be done through a small desktop machine.
• Authenticate users using pin numbers or ID cards to protect your organisation’s sensitive documents and creating an audit trail so you can see who printed a document and at what time
• Create reports to show what each user, department or device is printing.
• Use follow-me printing so your users can just press print and the print job is available at any printer in your network.
• Create workflows using your devices to scan, archive and share documents with built in OCR allowing for searches to find text within a scanned file.
• Access documents across multiple devices quickly and easily.

The functionality of the new range of multifunctional devices we offer is limitless and it is our job to be the experts and the helping hand to give you honest and straightforward advice. We ensure you get the solution you need whether you are a large or small organisation, if you want to revolutionise your business or just simply to reduce your print costs and process your documents more efficiently.

We have access to demonstration suites across the UK where we are able to show you how a document management solution works and what it could mean for your business, so contact us on 01322 288890 to speak with a Print Management Consultant who can tell you more about what My Printing Room can offer.

e-Bridge Next

The new generation of Toshiba multifunction systems with brand-new e-BRIDGE Next controller technology inside mean creating, sharing and managing your information workflows has never been easier.

These features include:

Security – for your documents and device
[Read more].

Accessibility – universally designed to be easily accessible to everyone
[Read more].

New user interface – easy to use and customisable
[Read more].

Cloud storage apps - directly scan to and print from OneDrive, Google Drive and Dropbox
[Read more].

Energy saving - reduced power consumption with quick recovery time
[Read more].

Google Cloud Print App - print from mobile devices while you are on the move
[Read more].

GDPR and your photocopier

– are you ready?

Businesses of all sizes in Europe have until May 2018 to comply with the General Data Protection Regulation (GDPR). GDPR is new legislation (officially known as Directive 95/46/EC) and the penalties for non-compliance can result in a fine of up to €20 million or 4% of your company’s total revenue (whichever is the greater).

All businesses from 25th May 2018 are required by law to protect the personal data they hold. This includes data printed, scanned/stored or accessed using your photocopier or multifunctional device.

Any networked device, including your office printer, could be targeted by aggressive and sophisticated cybercriminals. Your photocopier is likely to handle large amounts of sensitive data which must not be shared (intentionally or unintentionally) without permission; however many businesses forget to include this within their business data protection strategy.

Most manufacturers have developed their new equipment to protect data but GDPR makes it the business’ lawful duty to “take into consideration the available technology at the time of the processing and technological developments” when processing personal data, so you still need to consider:

• Is data encrypted on your photocopier/printer hard drive?

• How secure are your scanned documents?

• How secure are your printers from network intrusion?

• Are your users’ print jobs secure and confidential?

If you have any questions about your device’s security, how you can improve your printing security or to find out if your printer complies with your own GDPR plans then please get in touch with us on 01322 643826 for more information.